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For example “ Georgia” is another Serif Font like Times Roman but it has a slightly wider character spacing., and

Note: some True Type fonts will allow you select font sizes other than 0.5 pt increments you’ll have to test the font to see if this is an optionįonts of the same point sizes have different spacing attributes.įind another font with a similar look. For example,ġ1.5 point type is visually indistinguishable from 12 point type but takes slightly less room. Although Word 97 appears to only offer certain font sizes, you can type sizes that aren't in the list and you can use half measures. This reduces the line height to 95 percent of the default spacing.ĭecreasing font size can dramatically increase the amount of text that fits on a page. Line Spacing to Multiple and type ".95" (no quotes) in theĪt text box. You can do this within a paragraph by selectingįormat / Paragraph / Indents and Spacing (tab) and set the Reduce the line height-the amount of vertical space between lines of text. Select the Modify button and then select Format, Paragraph and alter the Before setting to nine points and the After setting to zero points and select To alter a style, selectįormat / Style and from the Styles list select the style to modify (in this case Heading 1). These can easilyīe altered to nine points before and zero points after. For example, the default spacing for the Heading 1 style is 12 points before the paragraph and three points after. If you use styles, such as Word's default styles, you can edit them to decrease the spacing above and below the headings. Note: if you try to reduce margin too far, you will be notified that “one or more margins are outside of the printable area …”, simply click on the “Fix” button and the minimum margin will be set Reduce the size of the margins and select OK. In Word 97 use File / Page Setup / Margins (tab). The default margins Word uses are 1 inch top and bottom and 1.25 inch left and right. They are less visually detectable, so you can “sneak” the change in without providing a visual distraction to your reader.īefore you look at typographical ‘tricks’ and techniques, always look at the document itself and see if you can edit out extra words and spaces.Ī simple way to make extra space is to decrease the size of the margins. This approach has 2 advantages: first, the changes do not have to be as drastic to make up the required space and second because the changes are not as extreme For example apply the changes to a whole page or chapter rather than only the last paragraph. Apply the techniques to large areas of the document. NOTE: Be discrete and consistent when you apply the following techniques. That way the changes can be made applied consistently thru the whole document almost instantly. You'll find that you'll have a more consistent “look and feel” and also get more control over your document if you apply all/most of your formatting using paragraph and character styles Most of these options can also be incorporated into document Styles. The paragraph options will apply to the paragraph the cursor is currently in and, to format more than one paragraph at a time, you'll need Many of these techniques require you to select the text you want to format before you select the options themselves. Most of these options will also work in reverse if you ever need to expand a piece of text to fill up a space. This month we look at a variety of tips and tricks for reducing the space your text takes up Two), and what should have been a simple job becomes a nightmare.Įven if your needs aren't as extreme as this, there will be occasions when you'll want to make a document or article a little shorter to fill the available space. To that, add hours of collating and stapling (plus a tree or

For a document you plan to photocopy 1,000 times, for example, the difference between one page and two is 1,000 extra copies. But if you are a control freak, here is a collection of actions you can select to apply to the document yourself.Įvery so often you'll find that a document takes up too many pages. The Print dialog has a "make it fit" option that will automatically tweak the document for you. Usually this happens when you have a 1 page document that spills a couple of lines over on to a But every now and then you may want to tweak a document to fit on a specific number of pages. MS Word is not intended for very fussy, controlled page layout.